Archiving Files in File Storage Optimization

Applies to: File system servers when data is analyzed from a live source.

At the data source level, you can run an archiving operation to regain disk space on a file server. The archiving operation backs up the files, and then deletes the files from the source file server.

When you run an archiving operation, you can use an existing archive plan, or you can create a new archive plan. The data is backed up to the storage location that is specified by an archive plan.


  1. From the navigation pane, go to Activate.

    The Activate page appears.

  2. Under File Storage optimization, click File storage optimization.

    The File storage optimization page appears.

  3. On the Servers tab, in the Actions column, click the action button action_button, and then click Quick view.

    The quick view dialog box appears.

  4. In the Data source column, click the data source.

    On the Discover tab, the data source dashboard page appears.

  5. Select the files that you want to archive and delete:

    • To archive and delete a group of files, use a dashboard to give you the best view of the files:

      1. From the dashboard list, select a dashboard.

        For example, to archive and delete duplicate files, select the File duplicates dashboard.

      2. Use the dashboard tiles to filter the files.

        For example, to only archive and delete larger files, in the file ownership Size tile, select the Above 5 GB check box.

    • To select from a list of individual files, on the Review tab, select the files that you want to archive and delete.

      If the data source is a NetApp filer with monitoring enabled, file monitoring information is available in the right-hand pane.

    To specify advanced search criteria for selecting the files that you want to archive and delete, in the upper-right corner of the page, click Advanced search.

  6. In the upper-right corner of the page, click Archive files.

    The Archive files dialog box appears and lists the number of files and folders that will be archived and deleted.


    The archiving job excludes the *.dll, *.bat, *.exe, *.cur, *.ico, *.lnk, *.a, *.ksh, *.csh, *.sh, *.lib, and *.so files by default. However, the count for the total files qualified for archiving includes these files.

  7. In the Select archive type area, run the archiving job immediately or schedule it:

    • Immediate: The archiving job starts now on the default subclient ActivateArchive, created in the default archive set ActivateArchiveSet.

    • Scheduled: The archiving job runs according to the schedule that you defined in the archive plan.

      • Subclient name: Enter a name for the subclient.

        You cannot enter the name of an existing subclient. To view the existing subclients, click Check existing subclients.


        If the archiving job frequency is more than the data collection job, then the archive jobs are marked as Completed With Errors (CWE) and the already deleted files will be marked as failed items.

      • Run job now: To run the job immediately on the user-defined subclient, move the toggle key to the right.

  8. From the Plan list, select an archive plan.

  9. Click Submit.