Best Practices

Scheduling Regular Synthetic Full Backups

We recommend that you schedule synthetic full backups to run every 90 days for media consolidation and to prune deleted items. This should enhance the data recall speed.

Distributing Mailbox Backups Across Subclients

Once mailboxes have been auto-discovered and assigned to subclients, the subclient content for this agent is displayed similar to the following example:

Two useful ways to distribute content of a client are by User Group or by letter of the alphabet. In the example below, mailboxes are assigned to different subclients based on which letter of the alphabet their corresponding Display Names begin with. Distributing the client data using subclients in this way can help improve backup performance by organizing the workload on the Exchange server into logical groupings.

Default Subclient: Mailboxes A-G

The content of the default subclient would contain these mailboxes:

User-Defined Subclient: Mailboxes H-R

The content of this user-defined subclient would contain these mailboxes:

User-Defined Subclient: Mailboxes S-Z

The content of this user-defined subclient would contain these mailboxes:

Procedure

1. From the CommCell Browser, right-click the backup_set for which you want to discover mailboxes, and then click Properties.

   The Backup Set Properties dialog box appears.

2. Click the Auto Discover tab.

3. Select the Enable Auto Discover check box, and then select Match Mailbox by regular expressions.

4. Click OK.

5. From the CommCell Browser, right-click the backup_set on the source client, and then click All Tasks > New Subclient.

   The Subclient Properties dialog box appears.

6. On the General tab, in the Subclient name box, type a name for the subclient.

7. Click the Storage Device tab.

8. In the Storage Policy list, select a storage policy for the new subclient, and then click OK.

9. Specify if a backup schedule should be associated with the new subclient, and then click OK.

10. Click the Auto-discovery tab.

11. In the Mail Box Display Names box, enter a regular expression or wildcard pattern to specify that newly discovered mailbox display names matching that pattern during auto-discovery will be assigned to this subclient.

    For a comprehensive wildcard list, see Wildcards.

12. Click Add.

13. Repeat this step to enter additional wildcard patterns.

14. Click OK.

Alias Name Search

When performing searches on TO or FROM fields, alias name changes are not taken into account regardless of where the search is being conducted from. It is recommended to narrow down the search by SUBJECT, if necessary and leave the TO and FROM fields empty.