Subclient Properties (Archiving Rules) for Domino Mailbox Archiver

Use this tab to view or change archiving rules for this subclient.

Enable All Rules

Specifies whether the archiving rules for this subclient will be disabled. whether the archiving rules for this subclient will be enabled. Selecting this option will cause the system to enable all archiving rules (except for the Stub Management rules) for this subclient.

Message Rule

• Archive message after n days

  Use this space to specify the number of days old that a message or item must be in order for it to be archived. The age of the message or item is determined by the creation time, last modification time, send time or receive time--whichever is the latest.

• Archive message only if size is greater than n KB

  Use this space to specify the size that a message or item must be in order for it to be archived.

• Select Items with attachment(s) only

  Specifies whether only attachments of messages/items will be archived.

• Use either Age or Size rule

  Specifies whether archiving will occur if either the Age or Size of the message or item matches the respective rule, and all other applicable archiving rules have been met.

• Use Sent/Received time for Age rule

  Specifies whether archiving will occur when the sent/received time of the message or item matches the Age rule, and all other applicable archiving rules have been met.

• Do Not Archive Unread Messages

  Specifies that you do not want to archive unread messages even if the messages qualify for archiving under the Age and/or Size rule.

• Retain Message Body

  Allows the user to archive the message body of messages.

Watermark Rule

• Mailbox Quotas

  Specifies whether the mailbox high and low watermarks will be examined. Mailbox watermarks are checked against the mailbox’s smallest quota among warning quota, stop sending quota, and stop sending/receiving quota. If a mailbox’s quota is set to Use Default, the smallest quota of its database will be used. If there is no quota set at the database level, the mailbox will be considered as no quota set. It will be skipped unless the Mailbox Quotas option is unchecked.

• Archive if size of mailbox size reaches n % of assigned quota

  Use this space to specify the mailbox size high watermark value. When the Mailbox Quotas checkbox is selected, the mailbox will be scanned if the mailbox size is higher than the value specified here.

• Stop Archive when mailbox reaches n % of assigned quota

  Use this space to specify the mailbox size low watermark value. When the Mailbox Quotas checkbox is selected and the mailbox is scanned, the scan will continue until the estimated mailbox size after archiving is lower than the value specified here.

  Note

  The watermark rules apply for both traditional mailbox messages as well as additional metadata, such as deletion stubs and views, that users may not be aware of. Thus, when specifying high and low watermarks, the values entered should account for space used by both mailbox messages and additional metadata.

Stub Rule

• Preserve stubs until the media has been pruned

  Specifies whether stubs will be allowed to exist in a mailbox or public folder until the media retention time has been met and data aging has been run.

• Prune stub only after n days

  Specifies that stubs will be pruned after the number of days entered. This value determines the minimum life of a stub.

• Disable default index cycles

  Select this option to change the default setting of Create new index every n Archive Operations.

  • Create new index every n Archive Operations

• Do not create stub

  Specifies that a stub won’t be created for any archived message or item. When this option is selected, the archived messages/items will be removed from the computer and a stub recovery is not possible. To recover archived messages/items that do not have stubs, perform a Browse and Recovery procedure from the CommCell Console.

• Offline Archiving

  Select this option if you wish to perform offline archiving operations for this subclient.

• Add recall link to stub body

  Select this check box to create a Quick Look button in an archived message on IBM Notes Client.

Attachment Filter

This option allows you to specify file extension(s) for attachments that you want included or excluded from archives regardless of the age/size message rules.

When attachment filters are not specified, the normal age/size rules are applied to attachments to determine whether they qualify for archive. For example, if you want to archive attachments based on age and/or size instead of file type, then you would leave the filters blank.

• Include Attachment Filter:

  Displays file extensions for attachments that you want included in migration archiving operations for this subclient, regardless of the age or size rules.

• Exclude Attachment Filter:

  Displays file extensions for attachments that you want excluded from migration archiving operations for this subclient, regardless of the age or size rules.

• Include

  Click to move the selected Attachment Filters from the Exclude Attachment Filter pane to the Include Attachment Filter pane. For example, you could enter .mp3 as an attachment filter to archive all .mp3 attachments.

• Exclude

  Click to move the selected Attachment Filters from the Include Attachment Filter pane to the Exclude Attachment Filter pane. This is useful for preventing the archive of certain file types (such as .exe, .vb, etc.) that you don't want archived.

• Add

  Click to include or exclude Attachment Filters from a list.

• Remove

  Click to remove selected Attachment Filters from either the Include Attachment Filter pane or the Exclude Attachment Filter pane.

Local NSF

• Local NSF Location

  Specifies whether the archiving of NSF files is enabled on this subclient of the Domino Mailbox Archiver Agent. Use the space to enter the root folder where all the NSF directories are located.

  Browse

  Click to browse for the root folder where all the NSF directories are located. You must specify the location down to the folder under Domino\data that contains all of the user mailbox folders where NSF directories reside.