V11 SP8
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Data Aging - Exchange Mailbox Archiver Agent

Table of Contents

Getting Started

Data Aging is the process of removing old data from secondary storage to allow the associated media to be reused for future backups.

You can change the retention of your data based on your needs.

Setting Up the Basic Retention Rule

  1. From the CommCell Browser, expand Policies > Storage Policies > storage_policy.
  2. Right-click the appropriate storage policy copy, and then click the Properties.
  3. In the Copy Properties dialog box, on the Retention tab, under Basic Retention Rules for Data/Compliance Archiver Data, click the Retain For and enter the number of days to retain data.
  4. Click OK.
  5. In the Confirm Basic Retention dialog box, click Yes.
  6. On the ribbon in the CommCell Console, on the Reports tab, click Forecast, and then click Run.

  7. The Data Retention Forecast and Compliance report displays the data to be pruned when a data aging job is run.

    Note:

    • To ensure only data intended for aging is actually aged, it is important to identify the data that will be aged based on the retention rules you have configured. Hence, ensure this report includes only the data you intend to age.

      If necessary, fine-tune your rules so that only the intended data is aged.

Running the Data Aging Job

  1. From the CommCell Console, right click the CommServe node, click All Tasks > Data Aging.
  2. In the Data Aging Options dialog box, in the Job Initiation area, define whether the data aging job runs immediately or if it will be scheduled.

  3. Click OK.

    If you chose to run the job immediately, the data aging job starts now.

    If you chose to run the job according to a schedule, the data aging job runs according to the schedule that you defined.

    After data aging job is run, the data will be pruned from the storage.

Configure Retention of PST Files

By default PST files older that 90 days and more than 5MB are deleted (pruned) during an offline archiving operation. However this time can be modified to prune the PST files of any specified size and after any specified number of days based on the following criteria:

Based on Age

Modify the number of days after which the PST files will be pruned as follows:

  1. Start Outlook.
  2. Enter your Profile Name.
  3. Click OK.
  4. Click Add-Ins tab.
  5. Click Mailbox Archiver and click Change Offline Archive Options.
  6. Enter X in Keep messages for n days.

    Where X is any desired number of days for retaining the PST files.

  7. Enter 0 in Prune if size is greater than n MB.
  8. Click Ok.
  9. Click Yes when prompted to run an offline archive for the messages.

Based on Size

Modify the PST file size retention criteria as follows:

  1. Start Outlook.
  2. Enter your Profile Name.
  3. Click OK.
  4. Click Add-Ins tab.
  5. Click Mailbox Archiver and click Change Offline Archive Options.
  6. Enter 0 in Keep messages for n days.
  7. Enter X in Prune if size is greater than n MB.

    Where X is the maximum PST file size that will be retained.

  8. Click Ok.
  9. Click Yes when prompted to run an offline archive for the messages.

Advanced Topics

Data Aging - Advanced

Provides comprehensive information on additional Data Aging capabilities.