V11 SP8
Loading...

Advanced Configuration - Search Preferences

Table of Contents

Accessing the Search Admin Page

To access the Search Admin page, locate the URL from the CommCell console. Then, login to the Search Admin page from your browser.

Locate the Search Admin URL

  1. From the CommCell Browser, navigate to Client Computers.
  2. Right-click the Web Server client
  3. Click Properties.
  4. Click Advanced.

    The Advanced Client Properties dialog box appears.

  5. Click the Web Server URLs tab.
  6. Copy the Search Admin URL.

Login to the Search Admin Page

  1. In your web browser, enter your Search Admin URL in the address bar.
  2. Enter your login credentials in the Username and Password boxes.
  3. Click Login.

List of Preferences

The following user preferences can be configured from the Search Admin page.

Preference

Description

Possible Values

Default Value

Configure Specific End User Search Engine Use this preference to configure the Search Engines to use for all end-user search operations. Only the selected Search Engines will be available to end-users when they log in to search.

Notes:

  • In Select View Names and Users, you can only select the End User option.
  • You can only apply this setting to all users.
  • If you try to limit the applicable users or select Compliance, you will receive an error when you save the preference.
Search Engine names none
Default view for displaying search results Use this preference to specify the default search tab to be displayed. You can choose one of the following options:
  • Files / Emails - Displays all the search tabs related to files and emails.
  • Email - Display the search tab for emails only.
  • File - Display the search tab for files only.

You can also set this user preference from the end-user or compliance user search page. The value set for this preference in the end-user/compliance user search page overrides the value set in the User Administration page.

Files / Emails, Email, File Files / Emails
Enable auto-redirect to review set upon adding items  Specifies that once you add the search result items to a review set from the search result page, the review set page is opened and the added list will be displayed. On or Off On
Enable export PST to end user Use this preference to enable/disable export of emails to a PST file for the user. This preference can only be set for the end-user group and/or compliance-user group levels and not for individual users. On or Off Off
Maximum number of queries to be saved Use this preference to specify the number of queries that can be saved by each user. Once the specified number is reached, you are not allowed to create any more queries, unless some of the existing queries are removed. 10, 20, 30, 50, 100 100
Maximum number of review sets user can create Specifies the maximum number of Review Sets that can be created by the specific user. any positive integer 500
Results Polling Interval Use this preference to set the time interval (in seconds) for viewing the status of the operations performed on the review sets. 30, 60, 120, 180 30
Search Engine Use this preference to set the default search engine to be used for the search operations.

You can also set this user preference in compliance officer search page. The value set for this preference in the compliance officer search page overrides the value set in the User Administration page.

Search Engine name Default Search Engine
Search Timeout Specifies the maximum time allowed for the search operation, after which a timeout error will be displayed. The time is displayed in seconds. 30, 60, 120, 180 60
Security for end user search Modify this preference to select which mailboxes to include with end user searches.
  • Mailbox Ownership - Restrict end user search to only messages within the Exchange mailbox owned by the user.
  • Based on Recipients - Extend end user search to include messages within the Journal mailbox that contain the user's email address in the From, To, Cc, or Bcc fields.

For more information about this preference, refer to Cannot View Exchange Compliance Archiver Emails in End-User Search.

Mailbox Ownership, Based on Recipients Mailbox Ownership
Show emails tab in advanced search options Use this preference to show the Email tab in the Advanced search for the user. True or False True
Show Export Set Use this preference to enable/disable the Export Set for the user. Yes or No Yes
Show files tab in advanced search options Use this preference to show the files tab in the advanced search window for the user. True or False True
Show Legal Hold Use this preference to show the legal hold to the user. Yes or No Yes
Show Query Set Use this preference to enable/disable the Query Set for the user. Yes or No Yes
Show Review Set Use this preference to enable/disable the Review Set for the user. Yes or No Yes
Show Tag Set Use this preference to enable/disable the Tag Set for the user. Yes or No No
Show To My Mailbox Use this preference to display the To My Mailbox option on the End-User Search console. Yes or No No

Adding a Preference

When adding a user preference, note that you can configure the user details for only those users who have performed a search operation using the Search Console.

Use the following steps to add a user preference:

  1. From the left navigation pane in the User Administration page, click Preferences.

    This window is displayed by default once you login to the User Administration page.

  2. Click Add Preferences.

    In the Preferences drop-down list, select the desired user preference.

    Click Select View Names and Users.

  3. In the View Names group, select the following:
    • End User - to apply the user preference for end-user searches.
    • Compliance User - to apply the user preference for compliance user searches.
  4. From the Apply to Users group, select one of the following:
    • All - Apply the user preference to all users.
    • Limited - Apply the user preference to a select group users. To add users, select users in the list on the left and use the arrow buttons to move users to the list on the right. You can also use the filter option to search for users in either list.
  5. Click Save.

Modifying a Preference

User the following steps to modify the user preference. Note that, in order to modify the user preference for an individual user, you need to add the user preference for the user with the modified value.

  1. From the left navigation pane in the User Administration page, click Preferences.
  2. Right-click the user preference to be modified and select Edit.
  3. From the Edit Preferences dialog, modify the value for the selected user preference.
  4. Click OK.

Deleting a Preference

User the following steps to delete a user preference:

  1. From the left navigation pane in the User Administration page, click Preferences.
  2. Right-click the user preference to be modified and select Delete.
  3. A confirmation message is displayed. Click Yes.