Export Sets in Compliance Search
After responsive data has been collected and thoroughly reviewed, it is ready for final production. Export Sets allow Compliance Officers and attorneys the ability to deliver data to the required parties in a variety of convenient and purposeful formats.
Export Set Limitations
Items that skipped content indexing cannot be included in an export set.
When you select items to be included in an export set, you must select a format type. The items in the export set are converted to the selected format and compressed into a ZIP file, which can then be downloaded from Compliance Search.
The formats available for exporting items from Compliance Search are as follows:
Cabinet File (CAB)
You can export files, emails, or a combination of both from Compliance Search in the cabinet file (CAB) format.
Portable Storage Table (PST)
You can export email data from Compliance Search in the portable storage table (PST) format. Only email data can be exported as PST. PST exports can support either Lotus Notes or Microsoft Exchange data.
Note: PST files have an inherent size limit. For Outlook 2007 and earlier, this limit is 2 GB. Either ensure the size of each Export Set is below the PST size limit, or consider selecting the CAB export option.
Notes Storage Facility (NSF)
You can export Lotus Notes data from Compliance Search in the Notes Storage Facility (NSF) format. Only Lotus Notes data can be exported as NSF.
You can export files, emails, or a combination of both from Compliance Search as hypertext markup language (HTML) files.
Note: The latest Exchange Mailbox Agent does not support HTML exports. If data was archived using OnePass for Exchange Mailbox (Classic), then you can export to HTML.
Comma Separated Values (CSV)
The CSV export option creates two files: one that contains the metadata for the items in the export set, and another that contains any comments that were added to the items in Compliance Search. The types of metadata fields that appear in the first CSV file depend on whether the export set contains emails, files, or a combination of both. If the export set contains only email data, then email-related metadata fields, such as from, to, cc, and bcc, are included in the CSV metadata file. If any file data are included in the CSV export set, then the metadata file will only contain the file-related metadata fields for the items in the export set.
Note: You can only choose the CSV export format from a review set. For more information, see Exporting Items from a Review Set.