Advanced Configuration - Exchange Public Folder Agent

Terminology

This agent uses the following entities to manage backup and restore operations from the CommCell Console.

Agent: Defines the Exchange Server to be backed up.

Backup Set: Facilitates security settings for all subclients to be backed up.

Subclient: Defines the public folders and the filtering criteria that will be used for backups.

Adding Public Folders to Backups

You can add additional public folders to backups as follows:

From the CommCell Browser, navigate to Client Computers | client | Exchange Public Folder | defaultBackupSet.
Right-click the default subclient and then click Properties.
Click the Content tab and then click Browse.
Select the folders you want to back up and then click Add.
Click Yes to confirm and then click Close.
Click OK.

Grouping Public Folders into User-Defined Subclients

The Exchange Public Folder Agent provides the facility to divide your backups across a select grouping of public folders. This is accomplished by creating User-Defined Subclients, each of which can contain any combination of public folders. Distributing the public folders using subclients can help improve backup performance and provide flexibility for scheduling data protection operations. Any content that is not assigned to a user-defined subclient remains as content in the default subclient.

From the CommCell Browser, right-click the backup set on the source client, and click All Tasks | New Subclient.
Enter a new subclient name in the General tab.
Select a Storage Policy for the new subclient and click OK.
Specify if a backup schedule should be associated to the new subclient and click OK.
Right-click the subclient and select Properties.
Click the Content tab and then click Browse.
Select the folders you want to back up and then click Add.
Click Yes to confirm andthen click Close.
Click OK.

Filtering Specific Folders from Backups

From the CommCell Browser, right-click a subclient and click Properties.
Click the Filters tab, then click Add next to Exclude the following folders.
Select a public folder to exclude.
Click Add.
When finished selecting the items, click Close.
Click OK.

The next time a data protection operation is run, the filter will be used to exclude the folders.

Configuring Backups for Deleted Item Retention Folders

By default, Deleted Item Retention folders are not included in backups. In some cases, it may be desirable to include them for record keeping purposes.

From the CommCell Browser, right-click the Exchange Agent and then click Properties.
From the Options tab, select the Backup Deleted Item Retention option.
Click OK.

Changing User Account for Exchange Agents

The Exchange agents require a user account that has Exchange administrator privileges to:

Perform backups and restores
Log on to the related server to access the data

Additional accounts should be established by the Exchange database administrator.

By default, when you add the agent, a user account with Exchange Administrator privileges is provided. You can change the user account at the agent level.

From the CommCell Browser, expand Client Computers > client.
Right-click Exchange, and then click Properties.

The Properties dialog box appears.
Click Change Account.
Type the user name in the Exchange Administrator Account box.
Type the password in the Password box and reenter it in the Confirm Password box.
Click OK.

Modifying an Agent or a Subclient

There are several configurable properties available for your agent that can be modified from the agent, backup set or subclient level as per your need.

The following table describes the properties that can be configured from the agent, backup set and subclient levels.

Option	Description	Related Topics
Change the Profile Name	You can modify the profile that is associated with the appropriate Administrator Public Folder. From the CommCell browser, navigate to Client Computers > client > agent. Right-click the agent and click Properties. Select General tab. Type the Profile Name. Type the Mailbox Name. Click OK.
Change the Exchange Server Name	You can modify the name of the Exchange Server that is installed on the client computer. However, the Exchange server name should not be the same as Client or Host Name. From the CommCell browser, navigate to Client Computers > client > agent. Right-click the agent and click Properties. Select General tab. Type the Exchange Server Name. Click OK.
Change Account	You can change the Exchange administrator account information associated with this agent. From the CommCell browser, navigate to Client Computers > client > agent. Right-click the agent and click Properties. Select General tab. Click Change Account. Type the Account name in Exchange Administrator Account box. Type the Password in Password box. Type the password again in Confirm Password box. Click OK.
Backup Deleted Item Retention	You can choose to backup the Deleted Item Retention folder. From the CommCell browser, navigate to Client Computers > client > agent. Right-click the agent and click Properties. Select General. Select Backup Deleted Item Retention check box. Click OK.
Change the Exchange Version	You can select and modify the version of the Exchange Server from the list. From the CommCell browser, navigate to Client Computers > client > agent. Right-click the agent and click Properties. Select a version from the Exchange Version list. Click OK.
AD Server	This feature allows you to specify the domain name of one or more Exchange Servers containing public folders and accounts that reside in a non-default domain or in multiple domains. From the CommCell browser, navigate to Client Computers > client > agent. Right-click the agent and click Properties. Select AD Server tab. The AD Server list displays the domain names of one or more non-default Exchange servers. Click Add to include the domain name of a non-default Exchange server. Click Delete to remove the domain name of a non-default Exchange server. Click OK.
Rename Backup Set and Subclient	You can rename a backup set and subclient: Renaming backup sets: From the CommCell browser, expand Client Computers > client > agent > backup_set. Right-click the backup set, and then click Properties. Type the new name in the Backup Set field. Click OK. Renaming subclients: From the CommCell browser, expand Client Computers > client > agent > backup_set > user_defined_subclient. Right-click the subclient, and then click Properties. Type the new name in the Subclient name field. Click OK.
Change Storage Policies	You can modify the storage policies in any of the following situations: To include a different media for the backup operation. To use a storage policy with a different retention criteria. You can change the storage policies from the subclient level. From the CommCell Browser, right-click the subclient. Click Properties. Click Storage Device. Select the Storage policy from the drop-down menu. Click OK.	Refer to Storage Policies.
Data Transfer Options	You can configure the available resources for transferring data secured by data protection operations from the subclient level. This includes the following: Enable or disable Data Compression either on the client or on the MediaAgent. Configure the transfer of data in the network using the options for Network Bandwidth Throttling and Network Agents. You can configure the data transfer options. From the CommCell Browser, right-click the subclient. Click Properties. Click Storage Device. Click Data Transfer Option tab. Choose the appropriate software compression option for this subclient. Select Throttle Network Bandwidth and set the required bandwidth. Click OK.	Refer to Data Compression and Network Bandwidth Throttling.
View Data Paths	You can view the data paths associated with the primary storage policy copy of the selected storage policy or incremental storage policy. You can also modify the data paths including their priority from the subclient level. From the CommCell browser, right-click the subclient. Click Properties. Click Storage Device. Select Storage Policy from the drop-down menu. Click Data Paths.
Configure a Subclient for Pre and Post Processing of Data Protection	You can add, modify or view Pre-processes and Post-processes for the subclient. These are batch files or shell scripts that you can run before or after certain job phases. From the CommCell browser, navigate to Client Computers > *client* > agent. Right-click the agent and Click Properties. Click Properties. Click Pre/Post Process. Click one of the following phases and type the full path of the process that you want to execute during that phase. Alternatively, click Browse to locate the process (applicable only for paths that do not contain any spaces). PreBackup Process PostBackup Process Click OK. Select Run Post Backup Process for all attempts to run a post backup process for all attempts. For subclients on Windows platforms, Run As displays Not Selected. If you want to change the account that has permission to run these commands, click Change. In the User Account dialog box, select Use Local System Account, or select Impersonate User and enter the user name and password. Click OK. If you selected Local System Account, click OK to the message advising you that commands using this account have rights to access all data on the client computer.	Refer to Pre-processes and Post-Processes.
Configure Activity Control	You can enable backup and restore operations from the agent and subclient level. However, you can enable restore operations only from the agent level. From the CommCell browser, right-click the subclient. Click Properties. Click Activity Control, and then select or clear options as required. Click OK.	Refer to Activity Control.
Configure User Security	You can configure user security from the agent or subclient level. You can perform the following functions: Identify the user groups and roles associated with the CommCell object. Associate this object with a user group and role. Disassociate this object from a user group and role. From the CommCell browser, right-click the subclient and then click Properties. The Subclient Properties dialog box appears. Click the Security tab and then click Add. The Add Users and Groups dialog box appears. In the Users and Groups section, select the user group to associate with the CommCell object, and then click Add. In the Role section, select the role to associate with the CommCell object. Click OK. For this subclient, the users in the user group are restricted by the permissions in the role.	Refer to User Administration and Security.
Enable and Disable Data Encryption	When you configure encryption at the client level, it is configured automatically for all the subclients associated with all the agents installed on that client. If you want to disable or change the encryption at the subclient level, follow the steps given below: From the CommCell browser, right-click the subclient. Click Properties. Click Encryption. Select the desired encryption. Click OK.	Refer to Data Encryption.
View Software Version	At the client level, the Version tab of the Properties dialog box displays the software version of the component. From the CommCell Browser, expand Client Computers. Right-click the appropriate client, and then click Properties. Select the Version tab. Click OK.
CommCell Configuration Report	The CommCell Configuration Report provides the properties of the CommServe, MediaAgents, clients, agents, subclients, and storage policies within the CommCell based on the selected filter criteria. From the CommCell browser, click Reports icon. Select CommCell Configuration. Click Run.	Refer to CommCell Configuration.

Deleting an Agent, a Backup Set or a Subclient

The following sections describe the steps involved in deleting an agent, backup set or subclient.

Caution

When you delete an instance or archiveset, the associated data is logically deleted and you can no longer access the corresponding data from CommCell Console for recovery purposes.

Refer to the topic Recovering Data Associated with Deleted Clients and Storage Policies for information on how to recover data if you accidentally delete an entity.

Deleting an Agent

You must uninstall or deconfigure the agent software from the client computer before deleting it from CommCell Browser. After you delete the client software, you can either leave the corresponding data intact for an appropriate action or you can remove the data immediately. If you choose to remove the data immediately, you must delete the agent from the CommCell Browser. If you delete the agent, all of the agent's data is irretrievably lost.

You cannot delete an agent while operations for that agent are running.
From the CommCell Browser, navigate to Client Computers > client**.
Right-click the agent**, and then click Delete.
A confirmation message appears with the following message:

This operation will permanently delete the data backed up from this level and it cannot be restored.
Click OK to continue with the deletion operation or click No to cancel the deletion.

Deleting a Backup Set

Consider the following before deleting a Backup Set:

You cannot delete a default Backup Set.
Schedules associated with the Backup Set are also automatically deleted.
From the CommCell Browser, expand Client Computers > client > agent.
Right-click the backup_set, and then click Delete.
A confirmation message is displayed, asking if you want to delete the Backup Set.

Click No to cancel the deletion and retain the Backupset, or click Yes to continue the deletion.

Deleting a Subclient

Consider the following before deleting a subclient:

You cannot delete a default subclient.
Schedules associated with the subclient are also automatically deleted.
From the CommCell Browser, expand to Client Computers > client > agent > backup_set
Right-click the subclient that you want to delete, and then click Delete.
A confirmation message appears that asks if you want to delete the subclient.
Click No to cancel the deletion and retain the subclient, or click Yes to continue the deletion.