Hybrid File Store: Creating a Public Share Link


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You can generate a public URL for a file or folder from the Web Console and share the URL with other users. Using public share link, you can share files and folders with external users (who are not part of the CommCell group or client owners).

When the file is sent as a link, the user always receives the latest version of the file.

To access the public URL, the users do not require a Web Console account. When users access the URL, they can directly browse the shared folders and download the shared files. If the shared file is content indexed, users can see a preview of the shared file. In addition, you can set an expiry date for the URL. After the specified number of days, the URL is not accessible.

When you create a public share, you can allow secured access by setting a password for the public URL. Users are prompted to type the password to view the shared URL.


  1. Log on to the Web Console using the Hybrid File Store name.

  2. From the Web Console, go to My Data.

  3. From the left navigation pane, go to Drive.

  4. Right-click the file or folder, and then select Get Public Link.

    Alternatively, you can select the check box next to the file or folder and click Get Public Link.

    To generate a public URL for a file or folder that was shared to you, under Shared With Me, point to the file or folder and then click the Get Public Link icon.

    The Public Share Link dialog box appears.

  5. The public URL to view the shared file or folder is displayed. You can copy this link and share it to other users.

  6. Optional: To email the public URL as a link, in the Email this link? box, type the email address of the recipient. You can enter multiple email addresses separated by a comma (,).

    You can also include separate email addresses for view and edit public links.

  7. Optional: To set an expiry date for the URL, select Expire the link in n days, and click the n days link, where n is the number of days after which the URL is not accessible.

    By default, the public URL is Never expired. You can set the days to 7 or 30 or click Custom to select a date from the calendar.

    Note: You can set different expiry dates for view and edit public URLs.

  8. Optional: To set a password for the public URL, select Only people with a password and type a password in the text box.

  9. Click Done.