Filters For Advanced Search

Updated

For additional search options, you can use advanced search. For example, use advanced search options to exclude non-relevant messages and use keywords in your searches.

For criteria that allow multiple values, separate the values with a semi-colon (;) or a comma (,), and then assign a logical operator.

Criteria Available for Email Messages

  • Discovery

    • Domain users

    • Files accessible by

    • User groups

  • Email

    • Attachment name: Search by the name of the email attachment. Logical operators: OR or NOT.

    • BCC: Search by email addresses that appear in the BCC field. Logical operators: AND, OR, or NOT.

    • CC: Search by email addresses that appear in the CC field. Logical operators: AND, OR, or NOT.

    • Email address: Search by email addresses that appear in the To, From, BCC, or CC fields. If the email address is part of a distribution group email alias, the search includes email messages that have the email alias in the To, From, or CC fields. Logical operators: AND, OR, or NOT.

    • Folder: Search a mailbox folder using an exact path, a term in the path, or a pattern in the path.

    • From: Search by the name of the sender. Logical operators: OR or NOT.

    • Has attachment: Search for email messages that have attachments.

    • Received time: Search email messages based on the time that the messages were received. You can enter only one received time.

    • Size (in KB): Search by the size of the email message. You can enter a range.

    • Subject: Search by the subject of the email message. Logical operators: AND, OR, or NOT.

    • To: Search by the name of the receiver. Logical operators: AND, OR, or NOT.

  • Query builder

    • Raw query: When you perform a search with the query builder, keywords are not highlighted in the search results.

      By default, the maximum number of Boolean clauses that a query can have is 1024.

  • Search options

    • Language: You can select the language (Chinese simplified, English, or Japanese) of the data you want to return in the search results list.

    • Sampling rate: Select a sampling rate to use to select a sample of total results to show in the search results list.

      Note: When the Sampling rate criteria is selected, only a portion of the total matching results (a sample) appears in the search results. Given a specified sampling rate value (r), and the total possible results of a search (t), then the calculation that determines the sample size (s) is:

      r^2 ÷ 10,000 x t = s

      For example, if you entered a sampling rate value of 70, and the total number of possible results for a search is 50,000, then the sample size is:

      4900 ÷ 10,000 x 50,000 = 24,500

    • So the search results include 24,500 of 50,000 possible results.

Criteria Available for Files

  • Discovery

    • Domain users

    • Files accessible by

    • User groups

  • Files

    • Folder: You can provide the path of the folder. Logical operators: AND, OR or NOT.

    • Modified Date: You can provide the modification date for the file. You can either type the date in the box or select it from the calendar. Logical operator cannot be applied on this field as you can provide the modification date for only one file.

    • File name part: You can search data by specifying file name or wildcard pattern (for example: *.doc, *.pdf, etc.). Logical operators: AND, OR or NOT.

    • Size (in KB): Search by the size of the files. You can enter a range.

  • Query builder

    • Raw query: When you perform a search with the query builder, keywords are not highlighted in the search results.

      By default, the maximum number of Boolean clauses that a query can have is 1024.

  • Search options

    • Language: You can select the language (Chinese simplified, English, or Japanese) of the data you want to return in the search results list.

    • Sampling rate: Select a sampling rate to use to select a sample of total results to show in the search results list.

      Note: When the Sampling rate criteria is selected, only a portion of the total matching results (a sample) appears in the search results. Given a specified sampling rate value (r), and the total possible results of a search (t), then the calculation that determines the sample size (s) is:

      r^2 ÷ 10,000 x t = s

      For example, if you entered a sampling rate value of 70, and the total number of possible results for a search is 50,000, then the sample size is:

      4900 ÷ 10,000 x 50,000 = 24,500

    • So the search results include 24,500 of 50,000 possible results.