The data aging job can be performed by any user who has the following capabilities.
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Agent Management capability to prune the data for Clients/iDataAgent/BackupSet/Instances/Subclients.
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Storage Policy Management capability to prune the data from Storage Policies.
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Library Management capability to prune on those copies which are associated with library.
When the data aging job is performed by the user, the data will be pruned only for those entities (Clients/Storage Policies/Libraries) that are specific to this user.
Note
For pruning to happen on a storage policy you must:
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Select the libraries associated with that storage policy
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Assign Storage Management and the Library Management capabilities
For example, if Administrator has created da_group01 as user group with the above capabilities and the entities client01, SP01, library01 are associated to this group, then when user1 performs the data aging job, the prunable data on SP01 which is pointing to Library01 and client01 will be aged.
For instructions on assigning user capabilities and entities, see Managing User Groups.